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Chapter and Region Resources

IPMA-HR provides services and resources to the local chapter and regional organizations that formally affiliate with the national organization.

2011 Chapter Award of Excellence

The Chapter Award of Excellence recognizes those chapters who significantly advance and enhance the human resources profession through innovative membership recruitment/retention strategies, excellent educational programs, and quality member communications. Submit a nomination for your Chapter today!

Chapter Online Resource Center

  • Ten Tips for Getting New Members
    Recruiting is one of the most important tasks you will face. After all, it’s the future of your organization. Whether speaking, sending mail, having conferences, advertising or face-to-face at lunch, there are some proven techniques for improving your recruiting efforts.
  • Membership Acquisition Letter Template
    Customize this letter for any upcoming direct mail campaigns.
  • New Member Welcome Letter Template
    Customize this letter to welcome new members to the chapter.
  • Telemarketing Script
    Telemarketing is one of the most successful marketing channels and is a proven way for acquiring new members. A strong chapter prospect telemarketing campaign will almost certainly pay off. This general telemarketing script is designed to assist your chapter and its leaders and volunteers in their telemarketing outreach efforts.
  • How To Build and Maintain a Prospect Database
    The eight key questions you’ll need answered to build and maintain a prospect database.
  • Overcoming Objections
    When creating a plan to acquire new members, it’s important to be prepared to respond to objections. You will most often be presented with similar objections, so having answers to these objections helps you pave the way for your prospects to say “I want to join!”

Sample Marketing Promotional Pieces

IPMA-HR New Member Orientation Webinar - http://www.ipma-hr.org/sites/default/files/pdf/mem_audio.wmv

Speaker’s Bureau
The IPMA-HR Speaker’s Bureau represents some of the finest regionally and nationally known speakers, trainers, and motivators on human resources.

Chapter Resources

Chapter Handbook
The Association provides a Chapter Handbook, a valuable resource tool that can assist the chapters with programming, governance and legal issues.

Chapter News Printed in IPMA-HR News
Chapters are encouraged to forward to the Publications Manager, information together with photographs, as appropriate, on chapter activities that could be utilized in the monthly newsletter to the membership.

IPMA-HR Competency Model Training Planning Guide
Considering bringing the IPMA-HR Competency Model Training to your chapter or region? The purpose of this guide is to assist those organizing and delivering the training to ensure all necessary steps are completed and the program is a success. This Guide was developed by Linda Kegerreis, Fred Weiner and the Western Region IPMA-HR (September 2005).

Leadership Listserv
In an effort to keep chapters advised of IPMA-HR activities and facilitate communication between chapters, regions and national, the Association has established a Leadership Listserv. This listserv includes the local and regional chapter leadership(the chapter President and other members of the board) as well as IPMA-HR key staff and leadership. For more information, please contact Irina Bowyer.

Discounted Meeting Supplies
IPMA-HR also provides various meeting supplies at nominal cost to the chapters to enhance the professionalism of their meetings. Ribbons, indicating positions within the chapter are available, as are blank badges, badge holders and IPMA-HR pocket folders to hold meeting materials. In addition, the Association can provide recognition certificates for chapter officers, speakers, or award recipients. To order supplies, please complete the meeting supplies order form and fax to (703) 684-0948, attn: Irina Bowyer at least six weeks prior to your event (to allow for out-of-stock items).

Liability Insurance
The Association offers chapters the opportunity to be covered, at cost, by liability insurance, which is errors and omissions coverage for any claim for a wrongful act that was brought against any director, officer, board member or committee member acting within the scope of his or her duties and business liability coverage for any injuries or property damage that occurred at a conference or meeting. The policy provides up to $2 million dollars of coverage. This benefit is offered to all compliant chapters and regions at no cost.

Link from IPMA-HR to Chapter Web Site
The Association provides a link from the IPMA-HR web site to chapter homepages as available, and for chapters without their own website, IPMA-HR lists information pertaining to chapter membership and chapter events.

Reprints from IPMA-HR Publications for Chapter Newsletter
IPMA Chapters may reprint articles that appear in IPMA-HR News in their Chapter newsletters for free. Articles must appear with the following tag line: Reprinted with permission from IPMA-HR News.

Central Records Depository
The Association currently stores key historical documents and records that have been provided by the chapters in a central off-site facility. The central records depository includes important chapter materials such as annual reports, financial reports, minutes of business meetings and names and addresses of chapter officers.

National Member Information
One of the primary ways the Association can help chapters is by providing information on Association members residing within the geographic boundaries of a chapter. Additionally, on a regular basis, the national headquarters forwards the names and addresses of new IPMA-HR members to each chapter president so that the chapter may promote chapter membership. For information on cooperative membership recruitment efforts, such as direct mail or other methods of jointly promoting Association and chapter membership, contact Irina Bowyer.

Programming
The Association will assist the chapters with programming, ranging from assistance with a speaker at a conference to providing one of the Association’s professional development programs. Association representatives plan to attend regional Conferences and Chapter events as time and budget permits. If you wish to have a staff member make a presentation at one of your events, please submit a request at least six weeks prior to the scheduled event.

Chapter Responsibilities

  • Complete annual united membership report (current membership roster).
  • President and President-Elect or one Board member if there is no President-Elect must be IPMA-HR members.
  • Provide Board and Officer roster and contact information annually.
  • Conduct at least four meetings a year.

Region Resources

Leadership Conference
IPMA-HR conducts a leadership program for chapter and region volunteers annually in the summer. Participation in the Leadership Conference is by invitation to two officers designated by a chapter and for both the president and president-elect of the regions as well as the region representatives. The Association covers conference registration and hotel expenses (2 nights) for invited attendees only.

Annual Regional Rebates
Each year, a one-dollar rebate is provided for each IPMA National Individual member in any given region. For example, if there are 1,000 IPMA National Individual members in the Central region, a $1,000 rebate is provided to the Region.

Sponsorship of General Session Speakers
At each Regional conference, IPMA-HR provides $2,000 to sponsor a General Session speaker. These funds are provided to assist with conference programming. There should be notification in the conference program that the session is sponsored by IPMA-HR. A request for the funds needs to be made in writing within two months of the event and should include an invoice from the general session speaker.

Chapter Development
Each region is provided with $500 per year to assist with the development and or revitalization of chapters within the region. Checks are automatically issued at the beginning of the calendar year.

Liability Insurance
Each region is covered at no cost on the Association’s liability policy for both errors and omissions and business liability coverage.

Link from IPMA-HR to Region Web Site
The Association provides a link from the IPMA-HR website to region homepages as available, and for regions without their own website, IPMA-HR lists information pertaining to the regions.

Region Responsibilities

  • Provide Board and Officer roster and contact information annually.
  • Assist the Association with chapter development.
  • Assist the Association with membership recruitment/retention.