Job descriptions are used every day – as a recruiting tool, to determine salary ranges and grade levels, to establish job titles, set employee job goals and objectives, conduct performance reviews, to create reasonable accommodations and ensure legal compliance – making the development of accurate job descriptions a critical HR function.


In order to ensure you have written job descriptions that accurately reflect the job duties and responsibilities of the job, you need to conduct a job analysis. This is the detailed process of gathering, examining and interpreting data about the job’s tasks and responsibilities. Once you’ve completed the process, you should have a thorough understanding of the job’s essential functions, a list of all duties and responsibilities, the percentage of time spent on each group of tasks, how the job compares to others, and an understanding of the knowledge, skills and abilities needed for the job, as well as the conditions under which the job is performed.

Upcoming Courses

Onsite: Bring this course to your agency

Specifically designed for the unique needs and environment of public sector human resource professionals, this course delivers a practical, hands-on approach to learning and practicing the knowledge and skills needed to effectively complete a job analysis.

Key takeaways:

  • Gain a greater understanding of the purposes and use of a job analysis.
  • Learn the terms frequently used in a job analysis.
  • Explore and practice various methods for conducting a job analysis.
  • Discover the legal and professional guidelines for conducting a job analysis.

Audience: All public sector HR professionals

Your trainer: Margaret M. Schmitt is the former human resources director for the city of Lynchburg, Virginia. She has nearly 30 years of experience in local government and human resources management and has recently started an HR consulting practice. Schmitt also serves as the Western Region representative on the IPMA-VA board of directors. In addition to her professional work, she actively supports the community through volunteer work and by serving on non-profit boards. Schmitt holds a bachelor’s degree in Sociology from St. Leo College, a Master’s in Public Administration from George Washington University, and SPHR, SHRM-SCP and IPMA-SCP certifications.


Recertification points and CE:

  • IPMA-CP:
  • HRCI:
  • SHRM: