Associate HR Analyst

Southern California Association of Governments (SCAG)

Location

Los Angeles, CA 90017

Compensation

$30 – $39
per year

Please note, this position will be limited to the first 100 applications received.

SCAG is seeking a highly motivated and team oriented Associate HR Analyst with sound judgment and excellent communication, organizational, and interpersonal skills. This position offers a wonderful opportunity for an experienced Human Resource assistant to serve as an integral Human Resources team member. The Associate HR Analyst supports the day-to-day operations of Human Resources and has responsibilities in some or all the following functional areas: recruitment and selection, benefit administration, performance management, training and development, employee relations, classification and compensation, and organizational development. Our ideal candidate has recent experience administering CalPERS benefits.

 

Human Resources consists of six full-time positions supporting about 160 employees and serves as a strategic resource to the Agency. It is crucial that the successful candidate is detail-oriented, personable, responsive, and understands the importance of ensuring a great candidate and employee experience. The ideal candidate thrives in a fast-paced work environment, will have strong attention detail and time management, and is efficient with benefit and human resources administrative tasks. The Department is currently working on initiatives and programs relating to employee engagement, diversity, equity, and inclusion, and staff development and the Associate HR Analyst will have the opportunity to support this process. The critical duties of the position include supporting payroll processing, performing administrative work, benefit administration, and supporting recruitments. The incumbent is also be expected to become a trusted resource among employees.

 

SCAG is somewhat unique among public agencies. SCAG's main focus is creating long term (20 yrs.) regional plans for a six-county area. All agency positions are non-civil service and unrepresented. The staff is highly educated (over 60% has Master's degrees) and are very passionate about improving the life of Southern Californians.

 

OUR LOCATION

SCAG headquarters is located in the hub of busy downtown Los Angeles, at Figueroa and 7th streets. SCAG is located at the 900 Wilshire Building, a new, multi-use hotel and office complex that features state of the art architecture and technology. The downtown area has expanded with LA Live, new restaurants, music, sports, shopping, libraries, museums and theaters. SCAG is in a culturally diverse area near Koreatown, Little Tokyo, Chinatown, Olvera Street and Grand Central Market. Southern California boasts near-perfect weather and close proximity to mountains, beaches and deserts, which encourages physical fitness and year-round activities.

 

For ease of commuting, the LA office is located across the street from the Metro Red Line 7th St. station and is easily accessible by commuter trains and buses serving surrounding areas. Metro's light rail and subway connect downtown LA to Hollywood, Universal City, Santa Monica, Pasadena, Azusa, Long Beach and many vibrant and up-and-coming neighborhoods.

 

 

WHO WE ARE:

Founded in 1965, the Southern California Association of Governments (SCAG) is a Joint Powers Authority under California state law, established as an association of local governments and agencies that voluntarily convene as a forum to address regional issues. Under federal law, The SCAG region encompasses six counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino and Ventura) and 191 cities in an area covering more than 38,000 square miles. The agency develops long-range regional transportation plans including sustainable communities' strategy and growth forecast components, regional transportation improvement programs, regional housing needs allocations and a portion of the South Coast Air Quality management plans. Currently, the Regional Council consists of 86 members.

 

WHAT WE BELIEVE

 

MISSION

To foster innovative regional solutions that improve the lives of Southern Californians through inclusive collaboration, visionary planning, regional advocacy, information sharing, and promoting best practices.

 

VISION

Southern California's Catalyst for a Brighter Future.

 

SCAG CORE VALUES 

  • Be Open: Be accessible, candid, collaborative and transparent in the work we do.
  • Lead by Example: Commit to integrity and equity in working to meet the diverse needs of all people and communities in our region.
  • Make an Impact: In all endeavors, effect positive and sustained outcomes that make our region thriv
  • Be Courageous: Have confidence that taking deliberate, bold and purposeful risks can yield new and valuable

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Supports payroll by processing bi-weekly contribution reports, creating Personnel Action Forms, and updating Great Plains (GP) to reflect new employees, separations, benefit changes, or pay increases
  • Assists in the recruitment and interview process by preparing job advertisements, screening applications, coordinating interviews, and administering pre-employment tests as
  • Administers a variety of benefits programs offered by SCAG, including medical, dental, vision, life and disability insurance, deferred compensation, flexible spending accounts, CalPERS retirement and other progr Verifies and inputs data directly into various systems; processes enrollment for all benefit programs; monitors and verifies dependent eligibility for benefits; processes COBRA enrollments.
  • Coordinates open enrollment Coordinates annual open enrollment activities, oversees preparation and assembly of all materials; organizes the collection of enrollment/change forms; inputs, audits and confirms employees of changes.
  • Stays current on all relevant SCAG related benefits regulations, laws, procedures and administration as well as in the field of public sector human resources administration with special attention to California
  • Responds promptly and courteously to inquiries and issues regarding SCAG benefits programs and payroll Analyzes and participates in resolving problems and issues, conducts research independently with minimal supervision.
  • Maintains accurate employment records including updating SCAG’s table of staffing, organizational chart, and CFO report on a monthly basis
  • Participates in the development, implementation, and evaluation of organizational initiatives and programs
  • Provides general administrative support to the Human Resources team by preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and ordering supplies,
  • Coordinates and prepares reports related to outside employment, tuition reimbursement, training, reasonable accommodations, occupational health and safety related tr
  • Assists in the evaluation and maintenance of classification and compensation plans; researches and analyzes information to provide recommendations to HR Manager.
  • Assists in administering and monitoring Family Medical Leave Act (FMLA), mid-term and/or long-term disability, and unpaid leave in adherence to standard
  • Assists in various external market salary and benefit surveys, including benchmarking positions and reviewing survey

Job Requirements

EDUCATION

An associate degree from an accredited college or university with major coursework in Human Resources Management, Industrial/Organizational Psychology, Public or Business Administration, or other related field.

EXPERIENCE

Equivalent to three years of technical human resources experience performing administrative work, such as recruitment and selection, classification and compensation, benefits administration, training and development, and risk management. 

IDEAL CANDIDATE QUALITIES

The ideal candidate:

  • Has recent public sector experience administering CalPERS benefits;
  • Possess strong interpersonal skills and a positive attitude and can maintain collaborative and effective working relationships internally with SCAG staff and management across all departments;
  • Has a strong work ethic and can work independently and manage multiple priorities;
  • Has prior experience planning, coordinating, and executing multiple assignments with a high level of attention to detail and follow through;
  • Possess excellent communication skills with the ability to convey clear and succinct messages both in written form and verbally;
  • Will work efficiently in a fast-paced environment with the ability to meet ongoing deadlines;
  • Can maintain confidentiality and possess sound judgment regarding sensitive employee matters;
  • Will have strong computer and data management skills and expert level proficiency in Microsoft Office Suite in particular Microsoft Excel, Word, Outlook, Teams and HRIS systems

 

Knowledge of:  Principles and practices of payroll, employee relations, EEO, selection, recruitment, performance evaluation, benefits administration, classification, and compensation; organizational and management practices as applied to the analysis, evaluation, development and implementation of human resources programs, policies and procedures; research and reporting methods, techniques, and procedures; project management principles and concepts; modern office practices, methods, and computer equipment; principles and procedures of financial, statistical, and administrative record keeping; pertinent Federal, State, and local employment laws, codes, and regulations including administrative and departmental policies and procedures.

 

Ability to:  Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of human resources goals; coordinate and organize ongoing work of Human Resources; research and assist in analyzing human resources efforts; prepare clear and concise correspondence and reports on a variety of human resources and administrative issues; independently perform the full range of responsible and administrative work involving the use of independent judgment and personal initiative; understand the organization and operations of the Human Resources Department and of outside agencies as necessary to assume assigned responsibilities; effectively administer a variety of human resources programs, functions, and administrative activities; plan, organize, and carry out assignments from management staff; conduct research on a wide variety of human resources and administrative topics; interpret and apply administrative and human resources policies and procedures; communicate clearly and concisely, both orally and in writing; establish, maintain, and foster positive and harmonious working relationships, team spirit, and collaboration with those contacted in the course of work.

How to Apply

http://www.scag.ca.gov/opportunities/Pages/CareerOpportunities.aspx?opentab=5