HUMAN RESOURCES ADMINISTRATIVE ASSISTANT II

City of Santa Fe Springs

Location

Santa Fe Springs, CA 90606

Compensation

$46,747 – $57,852
per year

The City of Santa of Santa Fe Springs Human Resources Division is seeking a highly-motivated individual for the position of Administrative Assistant II. This is a full-time position in the Human Resources Division of the Finance & Administrative Services Department. 

The Human Resources Administrative Assistant II is the front-line department representative serving the applicants, city employees, and the public by providing technical, and administrative staff support; performs a variety of duties in all of the following core service areas in the Human Resources Department that include: general office administration and recordkeeping; employee services and benefits administration; recruitment and selection; classification and compensation; employee development and training. 

 

The Ideal Candidate understands the importance of confidentiality; has the ability to communicate clearly, both orally and in writing; has exceptional organizational skills; is a multi-tasker with effective time management skills. 

Human Resources experience in Public Sector specifically with Neogov and Tyler MUNIS is highly desirable. 

Employment Status: Full-time position represented by the City of Santa Fe Springs Employees Association. 

Work Schedule:  7:30 am to 5:30 pm, Monday through Friday (closed alternate Friday).

 

This recruitment will remain open until a sufficient number of qualified applications have been received and may close without notice.  
 
The City of Santa of Santa Fe Springs Human Resources Division is seeking a highly-motivated individual for the position of Administrative Assistant II. This is a full-time position in the Human Resources Division of the Finance & Administrative Services Department.

 

The Human Resources Administrative Assistant II is the front-line department representative serving the applicants, city employees, and the public by providing technical, and administrative staff support; performs a variety of duties in all of the following core service areas in the Human Resources Department that include: general office administration and recordkeeping; employee services and benefits administration; recruitment and selection; classification and compensation; employee development and training. 

 

The Ideal Candidate understands the importance of confidentiality; has the ability to communicate clearly, both orally and in writing; has exceptional organizational skills; is a multi-tasker with effective time management skills. 

Human Resources experience in Public Sector specifically with Neogov and Tyler MUNIS is highly desirable. 

Employment Status: Full-time position represented by the City of Santa Fe Springs Employees Association. 

 

Work Schedule:  7:30 am to 5:30 pm, Monday through Friday (closed alternate Friday).

 

 

POSITION PURPOSE:
Under direct supervision, provides general administrative and clerical support to a City department and staff; provides customer service in person and on the phone; prepares correspondence and other paperwork; maintains filing systems.

 

DISTINGUISHING CHARACTERISTICS:
This is the journey-level position within the series. Employees within this class are distinguished from level I by the performance of the more complex and specialized duties.

SUPERVISION RECEIVED:
Receives direct supervision from the Human Resources Manager or other professional and paraprofessional staff. 

 

SUPERVISION EXERCISED:
None.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

A. Held in Common:

  1. Supports the Mission of the City and its Elected and Appointed Officials.
  2. Exhibits loyalty to the City and its representatives.
  3. Provides courteous and timely service to the public as the ultimate employer.
  4. Works cooperatively with other City employees.
  5. Exhibits integrity and displays ethical behavior.

 

B. Essential Job Specific Duties:

  1. Types correspondence, memos, forms, reports, and other documentation.
  2. Edits for content, accuracy, and completeness.
  3. Composes correspondence in accordance with brief oral or written descriptions. 
  4. Transcribes minutes.
  5. Greets patrons and provides customer service.
  6. Communicates with the public and staff in person and on the telephone, provides information.
  7. Directs calls and visitors.
  8. Balances daily financial transactions or other statistical data/reports.
  9. Processes payments.

 

C. Other Job Specific Duties:

  1. Schedules appointments and meetings. 
  2. Maintains calendars.
  3. Maintains various filing systems.
  4. Makes copies of various documents and records
  5. Assists with special events and projects.
  6. Creates forms and fliers.
  7. Maintains a variety of logs and records.
  8. Sorts and distributes mail.
  9. Maintains and orders office supplies.
  10. Maintains and operates office equipment.
  11. May serve as switchboard receptionist.
  12. Performs cash register operation.
  13. Performs related duties as required.
  14. Processes a variety of special forms and other documentation related to department activities.
  15. Assists with preparation of reports.
  16. Researches and compiles data and information.
  17. Maintains various records and logs related to department activities.

Job Requirements

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS: 
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities. 

Knowledge of:  Departmental policies and procedures.  Customer service techniques; telephone etiquette.  English usage, spelling, grammar, and punctuation.  Modern office procedures and equipment including computers.  Word processing and other related software applications.  Basic Mathematics.

 

Ability to:  Provide customer services to visitors and staff.  Type at a speed necessary for successful job performance.  Prepare correspondence and forms.  Maintain calendars.  File and maintain records.  Follow written and oral instructions.  Communicate effectively verbally and in writing.  Work with accuracy and attention to detail.  Operate and use modern office equipment.  Effectively organize and prioritize assigned work.  Establish and maintain effective working relationships with other people.

EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

  • High School Diploma or an equivalent certificate or diploma recognized by the State of California.
  • One (1) year of experience performing duties equivalent to Administrative Assistant I: providing general administrative and clerical support to a City department and staff; customer service in person and on the phone; preparing correspondence and other paperwork; maintaining various filing systems. 

How to Apply

Applicants are required to complete and submit a city application online at: https://www.governmentjobs.com/careers/santafesprings 

Resumes or faxed copies will not be accepted in lieu of the City online application.