Human Resources Analyst of Human Resources Administrative Analyst

City of Santa Clarita

Location

Santa Clarita, CA 91355

Compensation

$35 – $49
per hour

Under the supervision of the Human Resources Manager, this position is responsible
for overseeing the City’s recruitment and selection program and onboarding efforts.
Recruitment and selection is one of the most important functions the Human Resources
division provides to the organization and focuses on partnering with supervisors and
managers to ensure the most qualified applicants are selected and effectively acclimated
into their new positions. The Human Resources division is a fast‐paced, dynamic work
environment, and this position is responsible for planning and coordinating recruitment
and selection activities for full‐time vacancies and hundreds of part‐time seasonal
positions annually. The successful candidate will be hired at either a Human
Resources Analyst or Administrative Analyst level, depending on his/her relevant
experience and skills.

Duties and Responsibilities

  •  Leads recruitment and selection activities for full‐time and part‐time seasonal City
    positions, including internal and external opportunities and interim assignments
  •  Partners with hiring managers to understand the role of their vacant positions, the
    needs of their divisions, and the challenges of their recruitment efforts; identifies
    effective recruitment strategies; implements approved recruitment plans
  • Develops recruitment materials and manages selection efforts based on the needs of
    the position, including drafting job bulletins, preparing interview questions,
    creating technical exercises; developing marketing strategies; screening
    applications for knowledge, skills, and experience; maintaining and updating
    recruitment databases
  • Facilitates interview panels, including identifying interview panelists; training
    panelists on laws, policies, and practices pertaining to recruitment; orienting
    panelists to help them understand the needs of the position; leading discussions to
    determine the strengths and weaknesses of candidates interviewed
  • Oversees the background check process, including contacting references; verifying
    education, certification, and licensing requirements; conducting fingerprinting;
    authorizing physical examinations and drug screens; and communicating salary
    information and benefit options
  • Communicates interview results to candidates and provides feedback to employees
  • Trains and coaches employees; presents organizational trainings to help
    supervisors and managers understand their role in the recruitment process;
    provides individual coaching for employees to assist them in identifying career
    goals, develops plans to help them reach their goals, and teaches them how to
    effectively communicate their skills and experience during interviews
  • Responds to inquiries regarding employment opportunities with the City and
    resolves difficult and sensitive issues
  • Manages the City’s onboarding efforts to successfully acclimate new employees
    into their positions
  • Performs other human resources responsibilities as needed, including creating and
    updating job descriptions and performing classification and compensation studies

Job Requirements

Education and Experience for Human Resources Analyst Level

  • Bachelor’s Degree in Human Resources Management, Communications, Public
    Administration, or a related field
  • Two years of increasingly responsible recruitment and selection experience
    preferably in Human Resources
  • Experience performing recruitment functions in a fast‐paced organization of
    similar size is highly desirable
  • Any combination of relevant education and experience will be considered
  • Master’s degree highly desirable
  • Possession of a valid Class C California driver’s license may be required

Education and Experience for Administrative Analyst Level

  • Bachelor’s Degree in Human Resources Management, Communications, Public
    Administration, or a related field
  • Experience working in Human Resources and/or providing recruitment support in
    a professional environment is highly desirable
  • Any combination of relevant education and experience will be considered
  • Possession of a valid Class C California driver’s license may be required

Knowledge and Abilities

  • Strong organizational awareness and understanding of City structure,
    philosophy, and organizational culture
  • Strong leadership skills and the ability to effectively supervise, mentor, train, and
    evaluate employees
  • Knowledge of principles, practices, and laws pertaining to recruitment and
    selection programs and the ability to ensure compliance
  • Strong verbal communication skills, including the ability to clearly, concisely,
    and professionally explain recruitment information and make presentations
  • Strong written communication skills, including the ability to develop
    comprehensive recruitment materials
  • Exceptional attention to detail and the ability to produce work that is accurate
    and complete
  • Strong emotional intelligence and the ability to understand the needs of others,
    manage relationships effectively, and communicate with empathy
  • Strong interpersonal skills and the ability to effective work closely with other
    recruitment staff, build rapport with candidates, partner with hiring managers,
    and build effective working relationships with employees at all levels of the
    organization
  • Strong project management skills and the ability to evaluate organizational
    recruitment needs, identify creative solutions, implement directives, make sound
    decisions, manage resources, meet critical deadlines, be flexible to changing
    priorities, and produce detailed, quality work
  • Strong problem‐solving and analytical skills and the ability to recognize
    strengths and weaknesses of candidates based on information provided on
    applications and shared during interviews; identify strategic solutions to
    recruitment needs; and make recommendations on effective hiring and selection
    practices
  • Strong conflict management skills and the ability to tactfully and professionally
    address complex and sensitive recruitment issues
  • Strong work ethic and the ability to be self‐motivated, maintain a high level of
    confidentiality and discretion, and exercise good judgment
  • Ability to work independently as well as collaborate as part of a team

How to Apply

An online completed City application form is required to apply for this position. All
employment information must be provided on the application. Providing a resume is
not a substitute for completing this section of the application. Applications left
incomplete, or with a reference to attachments may be rejected. The selection process
will include one or more of the following: written exam, technical knowledge
assessment, writing skill assessment, and/or oral interviews. If you require special
accommodations to participate in the application/selection process, please notify
Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent
upon receipt of proof of legal right to work in the United States, successful completion
of a post‐offer pre‐employment physical, which may include a drug screen and
Department of Justice fingerprinting. Criminal offender information will be reviewed
on an ongoing basis. The City uses the E‐Verify program to electronically confirm work
authorization of newly hired employees. All new employees are required to participate
in the DMV Employer Pull‐Notice Program. This program authorizes the City to receive
a driver record report upon enrollment and during employment. Only degrees
recognized by the U.S. Department of Education and accredited by the Council for
Higher Education Accreditation will be accepted.

Compensation includes enrollment in California Public Employees’ Retirement System
as a replacement for Social Security plus a competitive benefits package. All
appointments are made at step 1 of the salary range unless otherwise authorized by the
City Manager.

For more information and to apply online please visit www.santa‐clarita.com

Application Deadline: Wednesday, September 4, 2019, at 12:00 p.m. (noon)

The City of Santa Clarita is an Equal Opportunity Employer