Welcome to the IPMA-HR HR Resources page, designed to give our public sector HR professional members quick and easy access to critical, time-saving “best practices” and peer-provided solutions specific to their own challenges. These resources keep our members current on trends and developments within the profession. HR Resources provides quick and easy access to sample policies and RFPs to help solve unique challenges within human resources.

Members can now earn points toward recertification by submitting policies and programs for inclusion in the database. Qualified members will receive one point per submission per year, for a maximum of three points toward recertification.

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Policy Topics

  • Administration of Discipline

    The purpose of discipline is to assure adherence to policies and to give employees the opportunity to correct inappropriate work behavior. Accordingly, it is the policy of the City to impose appropriate penalties. The paragraph headings and structure contained herein are for the convenience of use and are not intended to limit, vary, define or expand the terms and provisions contained in this policy. As such, they shall not be used to interpret or construe the terms, provisions or rules of this policy.

    • Personnel
    • Conflicts
    • Topics
    • Policies
    • Disciplinary Procedures
    • Conflict Topics
  • Sick Leave Policy

    Section I - Eligibility & Accumulation

    1. Full time employees will earn the equivalent of one (1) sick day per month, accruing at 1.8462 hours/ week.

    2. Employees may use five days of sick leave for the adoption of a child.

    3. Employees may use up to five days of sick leave, to care for an immediate family member who is ill. Immediate family members include: child, spouse, parent, grandparent, or other dependent relative for whom the employee assumes financial responsibility.

    4. An employee may accumulate up to one hundred forty five (145) days maximum sick leave.

    • Health
    • Topics
    • Retention Topics
    • Policies
    • Leave
  • Ceres, CA - Catastrophic Leave Donation

    The purpose of catastrophic leave is to provide a portion or all of an employee's pay during the time the employee would otherwise be on leave of absence without pay due to catastrophic conditions.

    • Compensation
    • Topics
    • Resources
    • Policies
  • Probationary Period

    City of Hagerstown, MD

    The probationary period for City employees is an integral part of the selection process. This period shall be utilized by the departmental management for closely observing the employee's work; for aiding in the most effective adjustment of a new or any employee changing positions; and for rejecting any employee who, in the departmental management’s judgment does not perform in a satisfactory manner. 

    • Policies
  • City of Hagerstown - Whistleblower Policy

    The City of Hagerstown expects employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As an employee of the City of Hagerstown, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. This policy is intended to encourage and enable employees to raise serious concerns within the organization.

    • Conflicts
    • Topics
    • Whistleblower Protection
    • Policies
    • Legal Topics
  • Take Home Vehicle Policy

    City of Hagerstown, MD

    On a limited basis the City may allow for use of take home vehicles by employees. The City shall not assign a City vehicle exclusively for take home use. Employees with take home vehicles will also use the vehicle for their daily responsibilities in support of City operations during normal business hours. This policy will set forth the criteria for the assignment of take home vehicles as well as the City=s requirements for the use of take home vehicles by City employees. 

    • Topics
    • RFP
  • Preparation of Position Description

    City of Hagerstown, MD

    A position description is a written report which outlines the education, experience, functions, duties, responsibilities and working conditions of a position, not a description of a person who holds the job. 

    • Topics
    • Policies
  • City of Hagerstown: Position Classification

    The classification plan provides a system of titles and position description language for salaried employees throughout the City.  

    • Personnel
    • Hiring
    • Topics
    • Policies
  • City of Hagerstown - Hazardous Weather Policy

    All employees are expected to report to work for their regular shift. The only exceptions are those personnel on previously approved leave, or those whose positions allow the use of Liberal Leave.

    • Personnel Topics
    • Policies
    • Weather Policy
  • City of Hagerstown - Wage and Salary Administration

    The pay plan consists of the salary schedules which set forth the pay ranges, consisting of minimum, intermediate and maximum rates of pay for all salaried personnel.

    • Compensation
    • Topics
    • Policies
  • City of Hagerstown- Sick Leave

    Full time employees will earn the equivalent of one (1) sick day per month, accruing at 1.8462 hours/ week.

    • Policies
    • Topics
    • Personnel
    • Retention
  • Smoking in the Workplace

    City of Hagerstown, MD

    The purpose of this policy is to comply with the State of Maryland requirements on smoking in the workplace and to promote the safety and well being of all City employees by limiting smoking within and around City facilities. 

    • Topics
    • Tobacco/Smoking
    • Policies
    • Health Topics
  • City of Hagerstown- Sexual Harassment

    City of Hagerstown

    This policy ensures that all employees of the City of Hagerstown will enjoy a safe work environment free from unreasonable interference, intimidation, hostility, or offensive behavior on the part of supervisors, managers, co-workers, appointed or elected officials or visitors. Harassment, sexual or otherwise, is illegal. It violates Title VII of the Federal Civil Rights Act of 1964 and state fair employment laws and will not be tolerated by the City of Hagerstown.

    • Conflicts
    • Resolution
    • Health
    • Sexual Harassment
    • Policies
    • Conflict Topics
  • City of Hagerstown - Workers Compensation Leave

    All City employees are protected by Worker's Compensation in the event of accidental injury or death occurring in the course of employment. There is no cost to the employee for this coverage. 

    • Compensation
    • Legal
    • Topics
    • Workers Compensation
    • Policies
    • Legal Topics
  • City of Hagerstown: Overtime and Compensatory Time

    The purpose of this policy is to define compensatory and overtime practices throughout the City, and the method for computing and recording this time.

    • Compensation
    • Topics
    • Retention Topics
    • Policies
    • Compensatory Time
  • City of Hagerstown- Educational Assistance

    Summary: This program provides financial educational assistance to regular full time employees for approved educational functions including credit and non-credit college level courses, correspondence courses, extension courses, and on or off campus courses that are successfully completed by the employee. In addition to employment-related individual college courses, the policy also provides educational assistance for courses in an approved declared educational curriculum.

    • Education
    • Policies
    • Retention Topics
  • City of Hagerstown - High Performance Award (HIP)

    The High Performance Award program is designed to recognize City employees who consistently contribute more than what is required for their position and have demonstrated a personal commitment to make the City of Hagerstown a quality local government. When appropriate, one award shall be given six times per fiscal year. The City encourages active employee involvement in both the nomination and selection processes. 

    • Topics
    • Policies
  • Leave of Absence without Pay (LWOP)

    City of Hagerstown, MD

    Leave of Absences Without Pay may be granted for a period not to exceed one year. All requests for leave will be made on the appropriate form, through the department manager, and forwarded to the Human Resources Office and will be reviewed on an individual basis. 

    • Topics
    • Policies
    • Leave
  • Family and Medical Leave Policy

    City of Hagerstown, MD

    Each employee who has been employed by the City for at least one year and has worked at least 1,250 hours during the previous rolling 12 months is entitled to 12 weeks of unpaid, job-protected leave during any 12-month period for any of the following reasons: 

    • Health
    • Topics
    • Policies
    • Legal Topics
    • Family and Medical Leave Act
  • Holiday Leave

    City of Hagerstown

    Recognized holidays and personal holidays.

    • Leave